EVENT FUNDING

SASGOV DISCRETIONARY FUNDING

(Applications closed March 15th for the spring semester)

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SASGov’s Discretionary Funding is available at the discretion of SASGov’s VP of Finance to support academic events held by students and student groups from the School of Arts and Sciences. Funding is often limited, but we do our best to provide it each semester. Events will be funded on a rolling basis, but we expect final application deadlines will be roughly around October 15th and March 15th each year.

Because funding will be provided on a first-come, first-served basis, student groups should apply early to increase their chances of securing funding.

Steps for Discretionary Funding:

1. Student groups should apply to other sources of funding, such as GAPSA’s Academic Event Funding or GAPSA’s Student Group Event Funding, before applying to SASGov’s funding.

2. Student groups must apply before the deadlines on the SASGov website to be considered for funding.

3. It is at the discretion of the Vice President of Finance and the Finance Committee to advance your application. If the VP of Finance and the Finance Committee deem your application ineligible, your application will be rejected. The committee shall have at least seven days to review this application.

4. If your application is advanced by the VP of Finance and the Finance Committee, it must be voted on by SASGov’s GB at a General Body meeting to be approved. 

5. During the General Body meeting, student groups will provide a presentation of no more than ten minutes on their group and why they are applying for funding from SASGov. The General Body will ask questions for roughly five minutes, and then, once all presentations are done, student group and related graduate group representatives will be asked to leave the room (but should stay close by, as we will announce how much their groups will receive once deliberations are complete). You will then return to the room once applications are provided. 

6. The VP of Finance will coordinate with the relevant groups on how to receive your funds.

Contact the SASGov VP of Finance at  sasgov-finance@sas.upenn.edu with any questions.

 Types of projects funded in the past:

• Graduate student-organized conferences

• Career-building workshops between undergraduates, graduate students, and faculty

• Cross-disciplinary events celebrating particular topics or methods of study​

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INSTRUCTIONS TO APPLY:

To apply for discretionary funding, please fill out the following form and attach to the form the following documents:

1.   A 1-2 page proposal describing the nature and purpose of the event- and the funding amount requested. Please include details such as the date, time, and location of the event as well as the estimated number of presenters/speakers and attendees. If the event has been funded by SASGov in the past, please mention so in the proposal.

2.  An overall itemized budget with estimated event-related costs. Please indicate how much funding is being requested from SASGov and other funding sources. If the event has been funded by SASGov in the past, please include the previous funded budget and the current budget.

3.  A completed PowerPoint (template here).

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NOTE: Applications must complete two rounds of evaluations, thus applicants are strongly encouraged to submit materials at least 45 days in advance of the event to allow sufficient scheduling time for review.

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IF FUNDED: 

•  Please use the SASGov logo for your event flyers and promotional materials to reflect our sponsorship (logo found here: http://www.sasgov.sas.upenn.edu/promotional-materials). 

• Please also send us photos of the event as well as a blurb summarizing the event and SASGov's role (send these materials to sasgov-finance@sas.upenn.edu  AND/OR sasgov-paffairs@sas.upenn.edu).  Failure to send event photos and the blurb will result in your event being ineligible for discretionary funding next year.)